INTRODUCTION
ECA Staffing Solutions, Inc. is committed to safeguarding your privacy. “Personal Information” consists of information which may directly or indirectly identify you. “Sensitive Personal Information” is a subset of Personal Information (the exact definition varies by applicable state privacy law) and includes data about children, financial account information with passwords, health information, Social Security or other national identification number, racial or ethnic origin, political opinions, religious beliefs, trade union membership, sex life, criminal convictions, biometric data, genetic data and precise geolocation data. This Privacy Notice (“Notice”) is designed to assist you in understanding how we collect, use, disclose, share, and safeguard your Personal Information, and to explain the choices and rights that are available to you. If you have any questions about this Notice, please contact us at (904) 686-1380.
ACCESSIBILITY
We are committed to ensuring this Notice is accessible to individuals with disabilities. If you wish to access this Notice in an alternative format, please contact us at (904) 686-1380
WHEN THIS NOTICE APPLIES
This Notice applies to Personal Information we collect online and offline: through our website(s), email and related applications over the phone; and in person.
WHAT ARE OUR SOURCES OF PERSONAL INFORMATION?
Our Sources of Personal Information Include:
Information you submit to us: Where we request information from you (for example when you contact us to register with us on our Sites or request our Services), we will inform you prior to collection whether the provision of the Personal Information may be provided on a voluntary basis, and the consequences of not providing the information, which may include being unable to properly provide you with Services.
Information we obtain from other parties: We may receive or acquire information about you from other parties such as:
Websites and services like job boards and professional network sites (for example LinkedIn) and social media platforms and websites where you post information
Clients (for example a client may provide us your Personal Information in order for us to perform Services
Business intelligence sources, including data aggregators and list providers
Your referrals (for example a referral who refers you to us for a potential job opportunity)
Trade journals and news sources (for example industry publications)
Public government filings (such as SEC filings)
What Types of Personal Information Do We Collect?
Educational and Professional Background Information: including your resume or C.V., employment history, education history, certifications, professional license information, languages proficiencies, security clearance information, professional association memberships, volunteer activities, client information where relevant and work-related skills, practice details and skills assessment information including personality characteristics / traits which you choose to provide on a voluntary basis.
Audio, Visual or Similar Information: including photos that you provide to us or that you make publicly available on the internet (for example LinkedIn or company/firm websites)
Consents and Preferences: including any consents (for example a consent to receive text messages) you have provided to us and any preferences for marketing communications or marketing channels (for example a preference to hear from us via email or text).
Who Do We Collect Personal Information From?
Job seekers and Candidates: if you apply for or we contact you about job opportunities with ECA Staffing Solutions to fill our internal positions or positions through our staffing and recruiting services (once you have been identified for a specific position with us to fill our internal roles or to fill staffing positions with our clients you should view our notices and policies for job applicants and employees mentioned in the Introduction section above);
Referees and others who advise on the suitability of job seekers: if you submit any Personal Information relating to other people to us or to our service providers in connection with our Services, you confirm that you have the authority to do so and to permit us to use the information in accordance with this Notice.
We do not collect any information from you that would be considered Sensitive Personal Information.
We collect and use your Personal Information for our business and commercial purposes, which include:
Recruiting and Hiring for current and future job opportunities with us or with our customers, including determining your eligibility and suitability for such opportunities. This may include for example sending Educational and Professional Background Information, such as your CV, to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail, text message, and/or other communication methods.
Business Sales Development, for example using your contact information to call or email you as a talent candidate, customer or prospect as part of providing our Services.
Security and Fraud Prevention to ensure the security of our Site(s) and Services, to protect against fraud, and to comply with legal requirements.
Who Do We Disclose Your Personal Information To?
Customers – We may disclose your contact information, professional and work eligibility information, career planning information, demographic information, and/or other information you ask us to disclose to a customer for the purpose of providing our services. Customers of ECA will process such Personal Information in accordance with their own policies and procedures.
Courts, Regulators, Law Enforcement and Government Authorities – We may disclose your Personal Information where we are legally required to do so to respond to or comply with any applicable law, regulation, subpoenas, court orders, legal process, or government requests, including in response to public authorities to meet national security or law enforcement requirements. We also may disclose your Personal Information when we choose to establish or exercise our legal rights or defend against legal claims or to investigate, prevent, or act regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or violations of ECA’s terms of use, its policies or this Notice.
Your Privacy Rights
The right to confirm whether or not we are processing your Personal Information and to access such Personal Information;
The right to delete Personal Information that we collected from and/or about you, subject to certain exceptions;
The right, if applicable, to opt out of the processing of your Personal Information for purposes of (1) targeted advertising; (2) the “sale” of your personal data (as that term is defined by applicable law); and (3) profiling in furtherance of decisions that produce legal or similarly significant effects concerning you;
The right not to receive discriminatory treatment by us for the exercise of your privacy rights.
California Consumer Rights
The right to know what Personal Information we collected about you including: the categories of sources where we obtained Personal Information about you, the categories of third parties to whom we disclose Personal Information, the right to delete Personal Information we collected from you subject to certain exceptions (for example, we may refuse your deletion request if we are permitted by law to keep the information), the right to opt out of the sale or sharing. Additionally, you have the right to be free of discrimination for exercising your consumer privacy rights.
We do not sell Personal Information, and we do not knowingly collect or sell the Personal Information of minors under 16 years of age.
We also do not collect Sensitive Personal Information from you.
If you would like to exercise any of your privacy rights, please call (904) 686-1380 to submit your request.
For all requests, after submitting the request, we will require additional information to reasonably verify your identity depending on the nature of your request, including for those acting as a representative for a California resident your authority to act on behalf of the California resident.
Your Right to Opt-Out from Marketing Communications
You can opt-out of receiving marketing emails from us by clicking the unsubscribe link contained in such emails. If you continue to have issues in unsubscribing from marketing emails from us, you may call (904) 686-1380 and request to opt-out.
Categories of Information Collected and Disclosed
Identifying Information and Contact Information: Clients and potential clients; vendors, contractors and other service providers who assist us in providing our Services (e.g., IT operating system and platform vendors, SaaS vendors such as applicant tracking, back-office solutions, security vendors, data analytics providers); auditors, consultants and other professional advisors
Career Planning Information: Clients and potential clients; vendors, contractors and other service providers who assist us in providing our Services (e.g., IT operating system and platform vendors, SaaS vendors such as applicant tracking, back-office solutions, security vendors, data analytics providers)
Account Information: Vendors, contractors and other service providers who assist us in providing our Services (e.g., IT operating system and platform vendors, security vendors
Device Information: Vendors, contractors and other service providers who assist us in providing our Services (e.g., IT operating system and platform vendors, security vendors)
We do not offer any financial incentives in exchange for your Personal Information.
Please see information under Data Retention section of our Privacy Notice for information regarding how long we retain your Personal Information.
California “Shine the Light” Disclosure
The California “Shine the Light” law gives residents of California the right under certain circumstances to opt out of the disclosure of certain categories of Personal Information (as defined in the Shine the Light law) with third parties for their direct marketing purposes, or in the alternative, that we provide a cost-free means for consumers to opt out of any such disclosure. We do not currently disclosure your Personal Information to third parties for their own direct marketing purposes.
Security of Your Personal Information
ECA Staffing is committed to protecting the Personal Information you share with us. ECA uses appropriate physical, technical, organizational and administrative security measures to help protect your Personal Information from unauthorized or unlawful access, use, or disclosure, and from accidental loss, destruction, or damage.
Electronic communication (e.g., email, online chat, or instant messaging, etc.) you send to us may not be secure unless we advise you in advance that security measures will be in place prior to you transmitting the information. For this reason, we ask you do not send Personal Information such as financial information, social security numbers or passwords to us through unsecured electronic communication. Users should also take care with how they handle and disclose their Personal Information.
Data Retention
We retain Personal Information we collect from you where we have an ongoing business need to do so (for example, to provide you with the Service you have requested to maintain you in our talent pool to be potentially contacted about other employment opportunities).
When we have no ongoing business need to process your Personal Information, we will either delete or anonymize it or, if this is not possible, then we will securely store your Personal Information and isolate it from any further processing until deletion is possible.
Children’s Policy
This site is not intended for use by children under the age of 16. ECA Staffing does not knowingly collect Personal Information from children under the age of 16. If we learn that we have collected Personal Information from a child under the age of 16, we will delete that data from our systems.
Links to Other Sites and Public Forums
Our Sites may contain links to other sites for your convenience and information. If you access those links, you will leave our Sites. ECA Staffing does not control those sites or their privacy or security practices, which may differ from ECA’s practices. The Personal Information you choose to provide or that is collected by these third parties is not covered by this Notice. We encourage you to review the policies of such third parties before submitting your Personal Information.
ECA Staffing may make message boards, news groups, and/or public forums available to users on its Sites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any Personal Information in these forums.
Contact Us
If you have any questions, please contact:
ECA Staffing Solutions
10033 Sawgrass Drive West, Suite 119
Ponte Vedra Beach, FL 32082
ATTN: Privacy Officer
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